Regular handling: Requests submitted for regular handling will be processed within ten 10 to twelve 12 weeks from the day they are received. If you would prefer, we can mail a hardcopy of the form to you. Send a note with the name of the form you are requesting i.


  1. Birth Certificate Request - for the City of Buffalo Only?
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  4. Promoting and Protecting the City's Health!
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Navigation menu. Send requests for priority handling only to the following address: New York State Department of Health Vital Records Certification Unit North Pearl Street Menands, NY Regular handling: Requests submitted for regular handling will be processed within ten 10 to twelve 12 weeks from the day they are received.

Payment submitted from foreign countries must be made by a check drawn on a United States bank or by international money order. New York requires the applicant to submit identification, a signature, and a date in order to receive a birth certificate. Identification must be government issued, such as a driver's license, state ID, or passport. New York will ship the certificate only to the address listed on the ID.

Apostilles and legalization for NYS birth certificates

If shipping to that address is not an option, please let us know! Please do not send documents to this email.

The below is listed for your reference and pre-preparation only. We will respond to let you know we got it. It is anticipated that some non-profit genealogical groups may choose to transcribe the information in the birth index, to turn it into a new text-searchable database.

Born in New York State but not in NYC

We would be happy to share any such database with the Department of Health. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within five business days, as the statute requires. This statewide birth index was previously only available to researchers who were sitting in a small number of upstate New York public libraries, as well as the Manhattan branch of the National Archives NARA.

And even then, it was only available in an old-fashioned and difficult format, scratched-up and faded microfiche sheets. So yeah, they were technically public records, but in practice they were not public public records.

Birth Certificate Request

Well now, thanks to our work, we can all research people in the New York State birth index whenever we want, from our own homes, for free. You can browse the images, download the images, re-post them to your own website, and even transcribe everything into your own database, if you want. This birth index is sorted by year, and then alphabetically by surname within each year. The town of birth is listed, although sometimes shown as an abbreviation, as is the certificate number. There are handwritten additions on many of the sheets, sometimes even notating the date of death.

NYC proposal would add 'X' category for gender-neutral birth certificates

Note that this index does not contain lists of births from New York City. New York City is considered to be an entirely separate vital records jurisdiction from the rest of New York state, and consequently the city has its own birth, marriage, and death indices. However, a small number of NYC birth listings are found scattered throughout this index, either because the births happened in towns that were previously independent before the consolidation of the city in for example, a pre birth in a place like Canarsie [Brooklyn] or Flushing [Queens] might be listed here or because there was a late birth registration.

But more on that later this year. Also note that births that took place in the cities of Albany, Buffalo, and Yonkers are not included until about or ; those three cities did not initially participate in the statewide registration of births and kept their own records.

Birth, Death, Marriage & Divorce Records - New York State Department of Health

The state apparently got lazy and re-used the same certificate number on both the original birth certificates and the amended certificates, which tie together the old name and the new name. This record set is only the index to New York State birth records. In New York State although not New York City , a birth certificate of a person who is known to be deceased and which is more than 75 years old is considered to be open and available to the public.

Alternately, you can also try ordering a copy from the exact city clerk or town clerk where the birth took place. This may be a lot faster than dealing with Albany, but some towns might only provide a typed extract of the information on the certificate, instead of a photocopy version.